Edit Client Details

Learn how to edit your client details in a client card in AroFlo Office

Updated on September 9th, 2024

The client card is where you can edit client details, such as:

  • primary contact person
  • address
  • system access level
  • client-specific settings 
  • which business units the client appears in.

To edit client details, click Accounts > Clients and click the name of the client you want to edit.

 

 

Information and Settings

The below are fields you're able to edit once a client has been created. Information on Contact Information, Company Address, and Business Unit Links can be found on Create a Client. Remember to Save Client if making changes.

Client Information

Setting/Option Description
Client Logo

Upload the client's logo. It can then be used on the print view of layouts.

To upload your client's logo, click Upload Logo and browse for the logo on your local PC / device.

Status By default, this is set to Active. If you no longer want to do any work for that client, set the client status to Archive.
Date Created

The date this client was recorded in your business.

You can change this date if it's different to the creation date in AroFlo (e.g. if you bulk imported a number of clients at once).

 
 

Client-Specific Settings

Setting/Option Description
Client Rates You can set client-specific charge-out rates and service and/or call-out fees. Client rates will override the default rates set by in Site Admin. Default service fees attached to Task Types can be overridden here as well.
Add Child Client This opens up a blank client card so you can create a child client. Refer to Parent and Child Clients for more information.
Client Print and Email Defaults Set up client-specific email templates, email settings, and print layouts.
Client Settings and Defaults Used for setting client-specific defaults and settings for invoice margins, minimum labor charges, task types, print layouts, email templates, and tracking.
Email Import to Create Task Used for configuring settings for importing work orders directly into AroFlo. This feature is most useful if you have a client that sends many jobs via email, always using the same template.
Event Messages Set up client-specific event messages that override the default Event Message settings set in Site Administration.
Priority Settings Set up client-specific priority settings that override the default Priority settings set in Site Administration.
Substatus Settings Set up client-specific substatus settings that override the default substatus settings set in Site Administration.
 
 

General Settings

Setting/Option Description
System access

This setting allows clients to log in to AroFlo so that they can create and view their own tasks.

By default, this is set to Disabled. You can enable access via the dropdown menu.

Set Parent Client Click this checkbox if you want to select a client to set as the parent of the current client. Refer to Parent and Child Clients for more information.
Merge Clients Use this option if you have a duplicate client that you need to merge with this one. See Merge Clients, below.
 
 

 

Tabs

Notes

Used for recording any notes against the client card.

 
 

Task Notes

Use this to record notes that you want to automatically include on quotes and tasks created against the client.

 
 

Documents & Photos

Upload documents or photos to the client card. For example, an electrician may upload a photo of the client's switchboard, to plan future work for them.

 
 

Account Managers

Used to assign an Account Manager to the client. This feature can be enabled in Site Admin > Settings > Client Settings.

 
 

Stored Payment Types

Add/edit stored payment types for this client. This may be useful if you do recurring or periodic work for certain clients.

 
 

 

Custom Fields

If custom fields have been set up for clients, you may need to update existing cards to show any new custom fields created.

 

Merge Clients

If you have two clients that are the same, you can use the merge clients feature.

  1.  Go to the client card containing the most information
  2. Under the general Settings, click Merge with
  3. Start typing the name of the client into the search field or click the (magnifying glass) to find and select the relevant client
  4. Click Merge to confirm.

This will merge your duplicated client's info with this one as well as things associated with that client, e.g. tasks, quotes, assets, contacts and locations. Client-Specific Settings of the client you select to merge into this one will not be transferred across but any Client-Specific Settings of the client you're on will remain.