Add an Inventory Item

Learn how to add an inventory item in AroFlo Office

Updated on March 18th, 2024

Table of Contents

AroFlo's integrated inventory system is designed to keep track of stock held by multiple resources or in multiple storage locations.

To access your inventory, go to Manage > Inventory.

 

Add a category

Categories are used to organize your inventory and make it easier for users to find the items they need. You can create as many categories as required, including sub-categories. See Manage Categories for more information.

To add a new category:

  1. On the Inventory tab, click (Add New Inventory Category).
  2. Enter the category name.
  3. Click (Save).

Navigation Tips

View subcategories

If you have multiple sub-category levels and/or categories with long names, click the small arrow on the category slider to expand the view, 
 
 

Resize the view

or drag the bar across with the mouse.
 
 

Mix up your categories

New categories will initially appear at the bottom of the categories list. To have them slot in alphabetically, refresh your browser, or drag the new entry to the Top Level Drop Area.
 
 
 

 

Add items

New items can be added to a category at any time. When you create a new category, you will have the option to add inventory items individually or bulk upload inventory items from a spreadsheet. Existing categories only allow items to be added individually, however, you can easily move uploaded items from one category to another.

  1. Click Add Inventory Item in the middle of the screen. (

    Bulk upload inventory items
    The Bulk Upload Inventory Items feature allows you to copy and paste up to 300 items from a spreadsheet (.CSV format) directly into AroFlo.

    Alternatively, the Bulk Data Import tool gives you even more functionality and can import inventory items across multiple categories and even allows you to make updates to your inventory e.g. pricing.

     
  2. Complete the fields as described in the table below.

Field/Section

Description

Part No. Assign your own or a preferred supplier's part number. (Searchable)
Description*

This is the primary identifier of the item. (*Required field) (Searchable)

Maximum of 1000 characters.

 
Manufacturer Used to record the manufacturer / producer.
Identifier Used to record a secondary identifier such as a warehouse or storage location number.
Unit Type

Select the unit type that item is consumed/sold.

More info

Start typing in the field to bring up results as you type. You can also enter your own unit type if you need to.

 
 
Quantity Enter current quantity of stock on hand.
SOR Item Checkbox Used to flag the item as an SOR item for flat rate items/fixed price quotes.
Purchase Unit of Measure

Enter the quantity of items as purchased ie: 1 = single unit, 10 = box of 10

Quantity x Purchase UOM = Total units

 

For example, if you have 1 roll of cable that is 600 metres in total in stock, this would be recorded as follows:

Unit Type = Metres, Quantity = 1, Purchasing UOM = 600.

Purchasing UOM accepts up to 4 decimal places, i.e. 1.5111

 

Allocations

Used for setting unique account codes (for accounting integration purposes), tax codes and tracking centers that are allocated when the item is added to a quote, task, purchase order, or invoice. See Allocations for more information.

  1. Once fields above are completed, click the Pricing tab and enter the unit cost (ex. GST).

    For more information about cost pricing and instructions on how to set the item's sell price, see Inventory item pricing.

     
  2. Optional: Add one or more barcodes to the Bar Codes tab.

    For information on creating your own barcodes, see Generate Scannable Barcodes.

     
  3. Optional: Add your Preferred Suppliers to the Suppliers tab.
  4. Click Save.