Project Task Variations

Learn how to add variations to your projects in AroFlo Office

Updated on July 10th, 2024

A variation is work that falls outside of the original scope of the quote. This could be additional work that wasn't requested during the original quote, or caused by plan changes or unexpected conditions.

You can manage variations to the project by creating a new task.

Create a 'Variations' Stage
A good way of tracking variation tasks is by adding a separate stage to the project called Variations. You can then create and set any tasks in that stage as variations to allow for better reporting and visibility.

 

 

Set project task or quote variations

When you're creating a task or a quote within a project stage, click the Stage Variation checkbox to mark it as a variation to the original quote.

If you forget to click the Stage Variation box when setting up the task, you can do so afterwards:

  1. Under the Variations stage, click the task or quote to open it.
  2. Click Edit Task Header or Edit Quote Header.
  3. Select the Project Task Variation or Project Quote Variation checkbox.
  4. Save.
 

 

Include variations in retention invoicing

Any invoice raised against a task that has been set as a Project Task Variation will be exempt from retention invoicing.

If you want to include project task variations in retention invoicing:

  1. Open the project.
  2. Select the Retentions tab.
  3. Select the Inc Variations checkbox.
  4. Click Save.

For more information, see Project Retentions.

 

Project variation reporting

Task reports have a special filter called Project Task Variation, which allows you to include or exclude project task variations.

The two options are:

  • Yes - will not show any project tasks that have been set as a Project Task Variation.
  • No - will show all project tasks including variations.

For more information, see Reporting.