AroFlo provides a couple of different GPS tracking options that provide Field users with instant access to their daily tracking information. Locations captured are used to determine the duration of time spent on a job, and travel time between job locations.
A detailed timeline of the user's movements throughout the day can be viewed in a GPS timesheet on a Task, or via Menu > Timesheet. Users can choose to accept or edit start/finish times of GPS locations before adding to labour on a task, or overheads such as travel time or personal leave.
The benefits of using this feature include:
- Automated timesheet entries and job costings using GPS data.
- Office staff have access to user GPS information within staff timesheets.
- GPS tracking can be restricted to individual users.
Should I do this via the Timesheets area or via a Task?
Which of the following best describes your workflow?
If you're doing timesheet entries as you go about your day, doing this via tasks would be the easiest way to do this.
This will also prefill the task information with the task you're working on, when matching GPS entries.
On a Task, go to Items > Labour > GPS tab.
If you're doing timesheet entries at a later stage and matching up entries with past jobs, then doing this via the Timesheets area instead is ideal:
Go to Menu > Timesheet > GPS tab.
View GPS locations from a task
Match a single GPS entry to a timesheet
If AroFlo finds a task or client location that matches the user's GPS location, the job number and task name will be displayed in green.
Tap the location info (in blue) to open the location using your default Maps application.
To match a GPS entry to a task labour timesheet:
If AroFlo can't find a task that matches the GPS location, or if there are no timesheet entries found, the GPS entry will be displayed as 'No timesheet entries or nearby jobs found'.
To match an unmatched GPS entry to a timesheet for task labour or overheads:
Merge multiple GPS entries into timesheet
If there are multiple GPS entries relating to the same task, or an overhead, they can be merged to create a single timesheet entry.
This is ideal if you want to combine travel time and on-site times into a single labour record for invoicing total hours inclusive of travel time.