To schedule a task from within the Gantt chart:

Double-click the relevant task bar. The Task Detail / Schedules window opens. Click Add Schedule. Click the (Add Resources to Schedule) icon. Click Add Users and select the users you need. Alternatively, schedule an asset or a crew to the task. As with any task, you can schedule resources with differing start/finish times, and on different days within the same task. Simply click Add Schedule to add more schedule groups as needed. Note that the task duration and start date will remain as they were when you opened the Task Detail / Schedules window.   Dates and times AroFlo draws the schedule dates from the Gantt chart. If you enter different dates into your schedule, AroFlo will ask you to confirm that you want to override the schedule dates. The start and finish times are drawn from the Business Unit's standard hours of work (if any), and these can be overridden.   Add any schedule notes or set reminders and event messages, as required. See Schedule Options for more information. Click Update.

The schedules now appear on your AroFlo calendar. In the left-hand navigation on the Gantt chart, tasks that have been scheduled appear with a (plus / expand) icon beside them. Click this to expand the task and see the scheduled resources. Click the (minus / minimise) icon to minimise the task and hide the scheduled resources.

You can:

• increase the duration of a task and either add schedules to the new days, or leave the new days unscheduled
• decrease the duration of a task and either manually remove the schedules you no longer need, or leave them in place.

1. On your Gantt chart, either:
   1. drag either end of the task bar until it covers the number of days you need, or
   2. double-click the task bar, change the Duration field and click Update.
2. Click OK to accept the relevant warning message:
   1. Increased duration: ‘Some days have no schedule. Please add any schedules required.’
   2. Decreased duration: ‘You have schedules outside of the task duration. Please manually remove them if required.’
      

      Adjust By Dependencies

      Schedules that sit outside of the task duration will be indicated by a red border and exclamation mark. These schedules will not move when the Adjust by Dependencies button is clicked. If the Task Start or Duration fields are altered so that the schedules once again fall within the task duration, the red warnings will be removed and the schedules will once again be subject to the Adjust by Dependencies button.

       
3. Optional: Manually add or remove schedules as necessary. To do this:
   1. double-click an existing schedule for the task, or the task bar itself
   2. click the (calendar) icon on the schedule group
   3. select or deselect the dates you need (CTRL+Click to select multiple days)
   4. click Update.
4. Optional: Click Adjust by Dependencies > OK.

If you schedule via a project task in either Office or Field, a banner within the schedule window will tell you which dates the task occupies on the Gantt chart. If you schedule the task to a different date, AroFlo will give you the option to proceed, or to cancel and schedule via the Gantt chart. If you proceed with scheduling from the task, the schedules will be locked.