To set up a condition to insert a lunch break:

1. Go to Site Admin > Settings.
2. In the Search Settings box, enter Hours of Work.
3. On the day you want to set the condition for, click Add / Edit Automation (far right of window).
4. Click Add Condition.
5. Under Condition Type, select Insert Ordinary Hours. This will insert the condition, according to the set start / finish times (or hours), into the end user's daily timesheet.
6. Under Overhead, select 'Lunch' from the dropdown list.  
   

   If you can't see an overhead for 'Lunch' in the list, you will need to create one. To include the lunch break in the timesheet total, enable the Include in Timesheet Total option when creating the overhead. See Overheads for more information.

    
7. In the Work Type field, either leave the default work type in place or make a selection from the dropdown list.
8. Optional: In the Tracking Centre dropdown, select which tracking centre you want the automated entry to have.  
   

   If you leave the Tracking Centre as Not Set, the timesheet entry will draw the tracking centre from the next level in the tracking centre hierarchy for labour items: User, Work Type, Task Type, Business Unit.

    
9. To enter the duration of the lunch break, either complete the:
   
   1. Start Time and Finish Time fields; or
   2. Hours field.
      

      What do you see on the timesheet?

      If you've set start and finish times for the lunch break, here's what you'll see on the timesheet:

      

      If you don't define a start and finish time but just set a number of hours for the lunch break (e.g. 0.5 hours), the entry will appear at the top of the timesheet.

       

       
10. Click Save Conditions.

Repeat the above steps for each working day. You could also use this process to insert a weekly toolbox talk, any award allowances such as wash time, or your Friday afternoon social time.

To set a condition to apply an overhead to periods of non-productive time:

1. Go to Site Admin > Settings.
2. In the Search Settings box, enter Hours of Work.
3. On the first day you want to set the condition for, click Add / Edit Automation.
4. Click Add Condition.
5. Under Condition Type select Autofill Ordinary Hours.
6. Select the Overhead you want to apply to any gaps in the timesheet, e.g. 'Non-billable'.
7. In the Work Type dropdown, select the work type you want to apply to the gaps.
8. Optional: Select the Tracking Centre to be applied.  
   

   If you leave the Tracking Centre as Not Set, the timesheet entry will draw the tracking centre from the next level in the tracking centre hierarchy for labour items: User, Work Type, Task Type, Business Unit.

    
9. Click Save Conditions.

Repeat the above steps for each day that you want to fill gaps on.

Let's set up conditions for the normal work days first:

1. Go to Site Admin > Settings.
2. In the Search Settings box, enter Hours of Work.
3. On the first day you want to set the condition for, click Add / Edit Automation.
4. Click Add Condition three times.
   1. Under Condition Type, select Convert Overtime for all three rows
   2. In the Work Type dropdown, select Time & Half, Double Time, and Double Time & Half in each respective row.
   3. Under Condition Applies To, select:
      1. After Hours of Work Finish Time for row 1
      2. After Additional Hours of Work for row 2. In the Hours field that appears, enter 2.00.
      3. After Additional Hours of Work for row 3. In the Hours field, enter 4.00.
5. Click Save Conditions.

Repeat the above steps for each day that you want automatic overtime conversion on. 

Now let's look at the weekends:

1. Set the Enable / Disable Hours of Work field to Enable, if it's not already enabled.
2. In the Hours field, enter a zero (i.e. the normal working hours for that day are zero).
3. Click Add / Edit Automation.
4. Click Add Condition twice:
   1. Under Condition Type, select Convert Overtime for both rows.
   2. In the Work Type dropdown, select Double Time for row 1 and After Hours for row 2.
   3. Under Condition Applies To, select:
      1. All Time Outside Hours of Work for row 1
      2. After Additional Hours of Work for row 2. In the Hours field, enter 4.00.

Repeat the above steps for each weekend day.

Suppose your normal hours of work for weekdays are 7:00am to 3:30pm and you have the following Convert overtime conditions set up:

A staff member works from 3:30pm to 1:00am the next day. The conditions will be applied as follows (also see image):

• 3:30pm to 5:30pm - Time & Half
• 5:30pm to 7:30pm - Double Time
• 7:30pm to 1:00am - Double Time & Half.

Note: The 'Before Hours of Work Start Time' condition does not apply to the 1 hour between midnight and 1:00am, because the entry started the previous day.

Suppose the user above goes home for some rest, starts work at 10:00am and works until 5:00pm. Here's how this could be handled:

• 7:00am to 10:00am - the user could manually enter a suitable overhead, e.g. Paid Rest. Alternatively, if you have an Autofill condition set up for non-billable time, AroFlo could apply an overhead for you.
• 10:00am to 3:30pm - the work type for your ordinary hours of work would apply, e.g. Normal Time.
• 3:30pm to 5:00pm - the Time & Half work type will apply.

Note: The Double Time work type will not kick in, even though the user has technically worked 2.5 hours of overtime in total for the day. Remember that the 1 hour between midnight and 1:00am has already been captured on the previous day's timesheet, so it cannot be counted again.