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Schedule Labels

Learn how to manage schedule labels in AroFlo Office

Updated on April 17th, 2024

Table of Contents

Header label Schedule label Task Timer Remove fields Reorder fields Field separators

Schedule label settings let you customise the information displayed on task schedules within your calendar.

External calendar labels

The Header Labels and Schedule Labels you choose in your AroFlo calendar settings will be sent to any external calendars you have subscribed to.

 

To access the schedule label settings for your calendar:

  1. Click Settings (three dots icon).
  2. Click the Fields tab.

Available field types and descriptions

Active Timer Displays a green icon in the schedule when a labour timer is running. See Task Timer, below.
Client Task client's name.
Cust ON Task Customer Order Number.
Hours The total hours of the schedule.
Job No Task job number.
Priority Name Task priority name.
Priority Number Task priority order number.
Priority Short Description Task priority short description.
Quote Status The status of the related quote.
Quote Substatus The substatus of the related quote.
Ref No Task reference number.
Resource Scheduled resource names.
Sched Note Displays either the schedule note for a task schedule or labour/expense notes for a timesheet.
Site Contact Task location contact's name.
Site Phone Task location contact's phone.
Start Time Schedule start time.
Task Task identifier.
Task Address Task address.
Task Address Suburb Task address and suburb.
Task Client Primary Contact Task client primary contact's name.
Task Client Primary Contact Mobile Task client primary contact's mobile phone number.
Task Client Primary Contact Phone Task client primary contact's phone.
Task Due Date Task due date.
Task Frequency Task generation frequency.
Task Postcode Task postcode.
Task Project Name of the project the task belongs to.
Task Reported by Task reported by name.
Task Reported by Mobile Task reported by cell phone number.
Task Reported by Phone Task reported by phone number.
Task State Task state.
Task Status Task status.
Task Substatus Task substatus.
Task Suburb Task city/suburb.
Task Type Task type.
 
 

 

Header label

The Header Label is the heading of the schedule label, and therefore usually contains key information. Depending on your view type, the header will display the task start and end times by default, and you can select additional fields to display in the header label of task schedules.

To add fields to the header label:

  1. Click and drag your selected field(s) from the Fields list to the Header Label list.
  2. Click Save.
  3. Click x to close.

 

 

Schedule label

The Schedule Label is where additional information is displayed for quick reference. Generally, more fields are added to the schedule label than the header label. You have the option to select the fields you would like displayed within the schedule label of task schedules.

To add fields to the schedule label:

  1. Click and drag your selected field(s) from the Fields list to the Schedule Label list.
  2. Click Save to save your changes and update the calendar.
  3. Click x to close.

 

 

Task Timer

If you want the task timer to display on task tiles, add the Active Timer field in either the Header or Schedule label.

The green task timer icon will appear at the top right of the task tile (as pictured), except for short schedules where it will appear at the top left.

 

 

 

Remove fields

  1. Click x next to the field you want to remove from either the header label or the schedule label.
  2. Click Save.

 

Reorder fields

You can change the order in which the fields are displayed in both the header and schedule labels.

  1. Click and drag the field to a new spot on the list. Repeat for each field as required.
  2. Click Save.

 

Field separators

You can separate the various fields within the header label and/or schedule label by using any keyboard character. This makes your labels easier to read.

  1. Click the box next to Header Label or Schedule Label, depending on the one you want to add separators to.
  2. Type in the keyboard character you would like to use as a separator for the fields (e.g. -, /, space bar, or a combination of symbols, letters and spaces).

    In the example to the right, we've used a dash and the letters 'JN' prior to the job number field, indicating that the job number is being displayed.
    For the header label, leaving the separator field blank puts the content on separate lines.

     
  3. Save.

 

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