AroFlo has an in-built capture signature function that allows users to quickly and easily capture a signature using a stylus on a mobile device. Capture signature functionality is available on quotes, tasks, timesheets, service reports and compliance forms.
The capture signature feature lets you:
Capture client signatures as acceptance of a quote, completed task or labour booked on a job
Capture manager or supervisor signatures on weekly timesheets for employees
Save signatures against the quote, task, invoice and/or compliance form, for easy reference
Capture multiple signatures, if various personnel are required to sign off
Apply signature labels, such as 'Client Approved', to accompany captured signatures.
Capture a signature
Tap the Capture Signature button on a quote, task, invoice, compliance form, purchase order, or weekly timesheet.
Quote
Tap (green plus) > Add Signature.
Task
Tap Signatures, or Signatures > (green plus) for additional signatures.
Invoice
Tap (green plus) > Add Signature.
Compliance Form
Tap Capture Signature.
Purchase Order
Tap Capture Signature.
Weekly Timesheet
Tap the Sign Off button at the bottom of the Weekly Timesheet.
Optional: If capturing a signature on a Compliance form, select the Signature Type (Employee, Client, or Contractor) and tick Approved By if necessary.
Optional: use the Extra 1 and 2 fields for recording any additional information that needs to be included with the signature.
Use a stylus or your finger to sign inside the Signature box.
Rotate your device if you need a larger signature area.
Tap Save / Capture Signature to save the signature. Alternatively, tap Clear to remove the signature and sign again before saving.
On a task, tap Signatures (x)
Viewing captured signatures
Quote
Access signatures on a quote via the Signatures tile or More > Signatures.
Task
Access signatures on a task via the Signatures (x) button or More > Signatures.
Invoice
Access signatures on an invoice via More > Signatures.
Compliance Form
Access signatures on a compliance form by scrolling down on the form.
Purchase Order
Access signatures on a purchase order by scrolling down on the order.
Weekly Timesheet
Captured signatures display at the bottom of the Weekly Timesheet.
On a quote you can tap the Signatures tile or More > Signatures
Edit signature details
Management users can edit the print name, label or extra information on a signature:
Tap Edit or on the captured signature.
Select Edit Signature.
Update details as required.
Tap Update Signature or Save.
To edit signature details on a compliance form, Management users will need additional Compliance permissions. See Feature Access Settings for more information.
Voiding signatures
Captured signatures cannot be deleted, however, Management users can void the signature to disable it from being included on emails, layouts and/or reports.
Tap Edit or on the captured signature.
Select Void Signature.
Save.
To un-void the signature, tap Edit, select Unvoid Signature and save.
(green plus) > Add Signature.
on the captured signature.