Calendar Views - Overview

Learn how to manage your calendar views in AroFlo Office

Updated on May 20th, 2025

Calendar views are made up of the View Type and the Calendar Settings you select.

  • Always have your preferred calendar view at your fingertips
  • Save multiple views for different parts of your business
  • Easily update your saved calendar views with a few clicks
  • Share calendar views with other users.

View Type

The View Type determines the basic layout of your calendar. Choose from time-based, list-based, or resource-based views. See image to the right.

 
 

Calendar Settings

The Calendar Settings let you change things like:

  • the range of times that appear on your calendar, e.g. 7:00 - 3:30
  • whether or not to display weekend days
  • which event types should appear, e.g. tasks only, all events
  • colors
  • which labels appear on schedule entries, e.g. Task Address, Job No, Start Time
  • how often the calendar should update with new entries.

These are just a few of the settings you can adjust in your calendar to tailor the view to your requirements.

 
 

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Standard Calendar View

New AroFlo users can start scheduling straight away with the standard calendar view included with your site. This view is not customizable but will automatically include yourself and the next 9 users you add, as well as remove deleted users.

The standard calendar view is designed to automatically refresh so you get the latest information about your scheduled tasks for that day (see Auto-Refresh Calendar Every setting).

In addition, the view includes a slot called All-Day when you want your team to be aware of a company-wide event which you might want to separate from your job schedule. 

If you have more than 10 users, the calendar will prompt you to create your own customized view:

Once you're ready, use the instructions below to create your own view.

 

 

Save a calendar view

We recommend saving your preferred calendar settings by creating a customized calendar view.

When you create a new calendar view, the Standard layout described above is used as the base, and you can then customize it as you see fit.

Duplicate a calendar view

If you're only making minor changes to a calendar view and don't want to run the risk of losing any calendar settings, we suggest duplicating a calendar view. If you prefer to start afresh, however, follow the below instructions.

 
 

To create a calendar view:

  1. From the main menu, click Calendar.
  2. In the top left, click the down arrow to the right of the view name > Create.
  3. Enter a name for the view, e.g. Weekly View.
  4. Optional: Enter a description of the view.
  5. Optional: If you want others in your company to be able to access the same calendar view, tick the 'Shared' box. (See Sharing a calendar view below).
  6. Click Create.
  7. Alter the Settings (), Resources (), and Filters () to create the view that best suits your needs. See Calendar Settings for details.
  8. Click Save.
  9. Refresh your browser to apply the changes.

 

Edit a calendar view

To change the name or description of a calendar view:

  1. Click the down arrow to the right of the view name.
  2. Click Manage.
  3. Click the (pencil icon).
  4. Make your changes.
  5. Click Save.
 

 

View Types

Select a Calendar View Type to determine the basic layout of your calendar, e.g. a time-based, list-based, or resource-based view.

See Calendar View Types for more information.

 

See Managing Calendar Views for additional calendar view options, e.g. sharing and duplicating calendar views.