Performing a Job Safety Analysis (JSA) means looking at a work task, identifying the hazards involved, and putting controls in place to minimise risk and prevent injury. Worksafe Victoria provides information on how to conduct a JSA.

AroFlo lets you record the details of your JSA on a JSA worksheet via:

• Workflow > Compliance > Risk Templates or via
• Site Administration > Settings > Compliance > Risk Templates.

Create a risk template

Risk templates are used to create electronic JSA forms for your staff to access and complete on a task. Once JSAs have been established for particular tasks, they can be saved within AroFlo as templates which can be used to create new JSAs as required. The following subsections explain how to create a JSA.

Add tasks/procedures

Select the category you need, or create a new category:

1. Click the (plus sign).
2. Enter the name of the category and click Done.
3. Click Add Task/Procedure.
   

   Templates

   The Task Template button allows you to import tasks from existing templates. Simply select a template from the list by double-clicking, and click Import Template.

   The Activities and Risks sections also contain the option to use templates.

    
4. Enter the name of the task or procedure.
5. Repeat the above steps for each task/procedure.
6. Click Save.

The table below describes the headings you see across the top of the risk templates list.

Field/Option	Description
Task/Procedure	Enter the name of the task or procedure.
Create JSA	Quick access to create a JSA form.
View JSA	Provides a table view of the activities, risks and controls that have been set up.
Print View	JSA: Provides a preview of the JSA layout. Checklist: Provides a preview of the JSA checklist layout.
Close Required	Check this option to prevent task closure if the form is incomplete.
Signature Required	Check this option to prevent closure of the form if it has not been signed off.
Contractor Access	Check this option to allow contractors to access this form.
Send Edit Compliance Form Event Messages	Check this option to allow event messages to be triggered each time this form is edited.
Show Activities Collapsed	Check this option to collapse a list of compliance activities so that only the headers appear. Within a task, click on a header to expand the activity. Activities that you've started but not completed will remain expanded by default.
Asset Required	Check this option to make it mandatory to assign an asset in order to close the form. This can be useful for asset-specific compliance documents.
Default Custom Layout	Used to link the form to a specific custom layout.
Checklist Labels	User-defined checklist labels for checklist items, e.g. Pass, Fail, N/A.
Risk Matrix Setup	Create a customised Risk Matrix.

 

Add activities

Click the arrow on the left of the task/procedure you have entered. Click Add Activity. Enter the details of the activity. Repeat the above steps for each activity. Click Save Activity Templates.

Add risks

Click the arrow on the left of the activity you have entered. Click Add Risk. Enter the details of the risk/hazard. Repeat the above steps for each risk/hazard. Click Save Risk Templates.

Add controls

Click the arrow on the left of the risk you have entered. Click Add Control. Enter the details of the control measures. Repeat the above steps for each control measure. Click Save Controls.

Add checklist

Click the arrow on the left of the control you have entered. Click Add Checklist. Enter the details of the checklist item. Field users will only see the checklist item so it is important to ensure that you include elements of the Control, Risk and Activity. For example: 'Follow correct manual lifting procedure to prevent back injury during installation of ladder'   Repeat the above steps for each checklist item. Click Save Checklist Items.

Checklist item settings

Additional settings are available on checklist items via the Edit button.

Link forms to a task type

Linking forms to a task type makes it easier for Field users to locate the correct compliance form for the job at hand. See Linked Compliance Forms for how to set this up.