The time spent working on a job is recorded by:
- tapping Labour in the Job Costs Overview
- Using the Task shortcuts ( button)
- tapping Labour in the Items tab.
Recording labour not only adds those costs to the job but also adds the time / hours to the employee's timesheet.
Any user can view their own timesheets and enter their own labour records. Managers, Supervisors (and those with permission) can also view timesheets for other resources and enter labour on their behalf.
Record a new labour entry
Similar to timesheets, labour can be recorded in three ways:
Start / Stop Timer
The start / stop timer is found at the top right of the task worksheet, as well as on the top right of the task header when you're adding labour to a task.
This is like a stopwatch. It can help you remember the time you started and provide an accurate labour entry. However, the timer must be started at the beginning of the event. Site Administrators can add a setting to certain checklist items to start and stop the timer when those items are completed. See Start or stop the timer from a checklist item below.
Read more below - Record labour using the start / stop timer
Add labour fields
The easiest way to manually record a labour entry is to use the Task shortcuts ( button) > Add Labour.
Alternatively, to view recorded labour entries first, access the labour worksheet via the Job Costs Overview, or via the Items tab > Labour.
Tap the to add an entry.
A labour entry can be created at any time, including after the event.
Read more below - Record labour using the Add Labour fields
Checklist items can be configured to display the date and timestamp of when the checklist item is completed, e.g. what time you arrived on site. If this has been enabled, tap the (box with arrow) to easily create a timesheet entry. The start time will be prefilled with the time the checklist entry was marked as completed. All you have to do is fill out the finish time and any extra details if necessary.
Record labour using the start / stop timer
Start the timer
When you start working on the Task:
The timer will start. Elapsed time will replace the Start Timer button.
Timer not visible?
The timer button will not be visible if you have an active timer running on another Task. To see if you have an active timer on another Task, go to Menu > Timesheet. Your timer will appear above the header. From here you can delete the timer if it's no longer required.
This can also be done from the labour screen via the Job Costs Overview, or via the Items tab > Labour.
Stop the timer
Once you have finished the Task:
If you no longer need the timer or if you selected it in error, tap Delete to delete the timer and the timer entry.
Create an entry from the timer
You can preset any details below (like the overhead and note) while the timer is still running.
From the Labour Timer Window, confirm the fields required for a labour entry:
Labour Timer Window
Access the Labour Timer window by tapping the elapsed time from the task worksheet, or above the header in the Labour section.
View all active timers on a Task
Managers, Supervisors (and those with permission) can use this to view active timers on the Task.
Site Administrators can create a custom permission group and enable the timer via Permission Groups > Tasks > Fields > Labour Timer (set to ticked).
To see the active timers across all Tasks (and Overheads), use the Active Timers button found in Timesheets.
Start or stop the timer from a checklist item
Your Site Administrator can set up your checklist templates to automatically start or stop the labour timer when an item is marked Y (Yes/Pass).
Start the timer
Once this feature is set up, start the labour timer as follows:
Stop the timer
To stop the labour timer via a checklist item:
Record labour using the Add Labour fields
If working on a project task, you'll have an additional Select Task section at the top of the list of labour entries. Use this to view labour entries from other tasks in the project and add entries if necessary.
The task that you initially navigated to is known as the Original Task. When saving an entry to another task, however, this new task will now be known as the Original Task (and will also be referenced in the task header). This task will remain when switching tabs (i.e. to Material or Expense).
Record chargeable non-productive time
Non-productive time that is chargeable to your customer should be recorded as a separate timesheet entry.
For example, if you wanted to record travel time to/from the site as a cost on the job, you would need to create a timesheet entry against a task overhead for 'travel time'.
- Follow steps 1 - 4 as above.
- Select an appropriate Overhead, e.g. Travel Time.
The list of overheads is configured in Site Admin. Please contact your Site Administrator to request additional overheads. See Overheads for more information.
- Confirm the Date. This defaults to today's date, but entries can be backdated if needed. Tap the field to bring up the date picker.
- Enter Start/Finish times or enter the total Hours
If you need a client or supervisor to sign off on timesheets, you can quickly and easily capture an electronic signature using the Capture Signature tool.
The checkbox beside each labour entry will change to a (signature icon) to indicate it's been signed.
Signature area too small?
Rotate your device on its side (landscape) and the signature area will resize to fit the new screen width.
Read more on Capture Signature
Edit or delete existing labour timesheets
Users in the Worker permission group can only edit/delete timesheets that they have entered, whilst users in the Management group can edit/delete all timesheets.
To edit timesheet details:
To delete a timesheet entry:
You can only edit or delete timesheet entries for a day or week that has not yet been signed off. If a labour entry has (blue pencil), this means it is editable. If it doesn't, this means the entry has been signed off. In the image shown, the top two entries are editable and the bottom two are from an earlier week, which has been signed off for payroll purposes. The bottom one has also been verified and displays a lock to indicate this. See Weekly Timesheet and Approve Timesheets for more information.
Work Order labour
If your task contains Work Orders, labour items will be visible under the relevant heading WO (see image). These entries cannot be edited.
Group timesheets by signature
To view timesheets grouped by Signature with signatures displayed, tap > Signature.
Only signed timesheets will be shown.
Tap the icon again > None to reset the display.
To access GPS timesheets, tap the GPS tab.