Online Invoices allow your clients to view and pay invoices through AroFlo's external invoice viewer. Any client payments automatically update the balance due in AroFlo.
Your clients can also ask a question from an Online Invoice as well as view Documents and Photos that you've uploaded to the invoice and have chosen to show your client.
Set up Online Invoices
To make the most of Online Invoices and let clients pay them online, you must connect with a Payment Gateway Provider. We also recommend adding a 'View Invoice' button to your emails and setting up notifications.
View Invoices Online
The option to view an invoice online is available when the invoice has been approved.
From the Invoice Worksheet:
You can change the design of the Online Invoice using the Print Options Layout field. Select a different layout and click Save. More information.
We are currently working on new ways to view RTF Templates online.
Send Email with button to View Invoice Online
Make it easier for your customers to view and pay invoices by sending an email with the 'View Invoice' button in your email.
To send the email:
Online Invoice Viewer
A client can pay or download an invoice from the viewer, as well as ask a question and view attached documents and photos.
Can't see the 'Pay Invoice' button?
The Pay Invoice button will only appear if:
To pay an invoice online:
The Invoice Balance Due in AroFlo will change.
Download a PDF version of the invoice by clicking Download PDF ().
Ask a Question
Clients can ask a question about the invoice from the online invoice viewer.
This is useful for follow-up questions about the invoice, e.g. queries on the amount charged, or queries about the work performed.
If you accidentally clicked 'Not you?' and want to cancel this, close and reopen the side menu.
Your email address is used for sending you a notification when your question is responded to. If you leave the field blank, your question will still get sent but you will not be notified when there's a response to your question.
Click to see what the email looks like
The question will display on the quote in AroFlo as an invoice note, posted by Question. Click Reply to reply to the question and Save Reply once done. Your reply will display on the online invoice viewer.
The filter for questions added from the online invoice viewer as well as subsequent replies will automatically be set to 'Show Client'.
If a client asks a question on an online invoice, an email will automatically be sent to the Business Unit Manager.
Attach Documents and Photos
You can also set Documents and Photos to be visible to your client in the online invoice viewer.
This is useful for attaching things like before and after photos, certificates, and warranty information.
Alternatively, you can attach documents already attached to the task to the invoice. Use the down arrow next to Add Documents & Photos > Task Documents. This will remember the filter set for each document.
The selected documents will be available for your clients to view in the online invoice viewer, in the Documents area.
See Manage Documents and Photos for other options available when dealing with Documents and Photos.
Disable an Online Invoice
If you need to disable an existing Online Invoice, you can: