Workflow task lists include a preview panel to display essential job information from a selected task. Simply click any row or the (eye icon) on a task list to open the task preview panel.

• Quickly find the right task without accessing the whole Task Worksheet
• Works in search results
• Easily update key aspects of the task such as the status and substatus
• Access the task timer
• View and create schedules
• Easily check a task location, description, who's assigned, notes, linked tasks, and whether it's invoiced
• Access the task progress at a glance
• Click once more to open the task in full to view job sheets, invoices, documents & photos, etc.

See below for more things you can do within the preview.

The Task Preview includes fields that are also found on the Task Worksheet.

• The Task will autosave if editing the Status, Substatus, Priority, or Resources.
• Fields with the (link icon) can be clicked for more information.

 

Header

Field Description Job Number (e.g. JN 1465) A unique identifier generated on task creation in the format 'JN [number of company tasks created +1]' Click this to open the task in full, in a new tab.   Task Name (e.g. Federation Quay Docklands) The task name. It could be the client's address or the work site address if a location was set for the task. Click this to open the task in full, in a new tab.   Status (e.g. In Progress) The task status. This is the progress of a job, allowing users to easily see where jobs are at. Click this to edit. Substatus (e.g. Bad Weather) The task substatus - additional information relating to the status of a task. Click this to edit. Task Timer The Task Timer. Click this to start or stop the timer. See Task Worksheet Labour for more info.

 

 

Overview

Field Description Task Type The type of job required. See Task Types for more info. Ref Number A unique identifier generated on task creation. This is in the format [Client Short Name]-[number of client tasks created +1] Project Only appears for project tasks. Click the field to open the Project. Entered By The user who created the Task. It can be changed on the Task Worksheet. Priority The Task priority. Click this to edit. Resources The Resources assigned to the task. Click if you need to add or remove resources. Next Schedule The next schedule details for the task, including the date, time, and resources. If there's no next schedule, click to open your calendar and create a schedule. Client Name Who you are doing the Task for. Click the field to open the Client Card. Reported By The client contact who requested the work. Location The location of the task, if the work site is different to the client address. If a location was selected for this task, you'll be able to click the field to open the Location Card. Site Contact Name Name of the person to contact on-site (appears if a location was selected for this task, and if present on the location card) Site Contact Phone Phone number of the person to contact on-site (appears if a location was selected for this task, and if present on the location card) Requested The date and time saved when AroFlo created the task. Due Date The date when the client needs this work completed by. Description Details of the problem or request.

 

 

Notes

Task Notes can be used to keep track of communication with your customers or between field staff and office staff. Notes can also be created in the Task Preview.

 

 

Items

The Items section gives you a snapshot of the following areas: Clicking a section or the (Open in New icon) will go to the relevant part of the task (except Task Progress).   Field Description Task Progress The Total Cost of the task exclusive of GST. Click this to view further info, taken from the Worksheet and Progress sections of the task. See Task Worksheet - Job Costs. Labour The total labour hours spent on the task. Materials The total cost of materials used on the task. Expenses The total task-related expenses. Purchase Orders The number of purchase orders created on the task. Invoices The number of invoices (part and final) created on the task.

 

 

Linked Tasks

Displays linked tasks or quotes.