Add Timesheet Expenses

Learn how to record expenses against a timesheet in AroFlo Office

Updated on July 10th, 2024

Timesheet Expenses are out-of-pocket expenses reimbursable to an employee or charged to a client.

These are expense-based overheads such as travel allowance, meal allowance or overnight stays.

  • Timesheet Expenses are typically recorded in a custom unit, such as 'per kilometer' or 'per day'. 
  • Timesheet Expenses include a cost per unit, such as $0.68 per kilometer traveled or $260 living away allowance, per day. 
  • Timesheet Expenses include a sell value that can be charged to the client, such as $0.90 per kilometer traveled.
 

 

Add a timesheet expense

To record timesheet expenses:

  1. Go to Manage > Timesheet.
  2. Select the user/resource from the Timesheet for dropdown on the left.
  3. Use the calendar panel on the left to select a date.
  4. Under the Expenses heading, enter a quantity.
  5. If the expense is chargeable, click (magnifying glass) and select a task.
  6. Select an Expense Type from the dropdown list.

    Expense types and costs are set in Site Administration Overheads.

     
  7. Enter any supporting information into the note field (optional).
  8. Click Save.
 

 

Delete a timesheet expense

To delete a timesheet or expense entry, set the hours/quantity to zero and save.

Task labor or expense entries cannot be edited or deleted if the task status is 'Completed' or if the timesheet has been approved.