AroFlo lets you set restrictions on who can see tasks. This is helpful if you only want certain users to be able to view a particular task, or if users only want tasks that are relevant to them to appear in task lists.
Managers, Supervisors, and those with permissioncan create and edit task restrictions.
If a user doesn't have access to a task, the task simply won't display in the user's current and completed task list. In addition, any task schedules for the task will display as Private Schedules on the calendar.
Create Task Restriction
Open the task from Workflow > Tasks > Open.
Click Restrictions from the top of the task worksheet
From the Restrictions popup, click the padlock icon to restrict the task to be accessible only to yourself. The icon will change to a closed padlock
To make the task accessible to other users, click:
Add Permission Group - to enable all users from specific permission groups (e.g. only users in Management or Supervisor permissions), or
Add User - to manually select individual users
You can use a combination of these two options if necessary.
Save your changes
Edit Task Restriction
From a task with restrictions on it:
Click Restrictions from the top of the task worksheet (note the closed padlock on the button)
From the Restrictions popup, click the delete buttonnext to each permission group and/or user you wish to restrict from having access to the task
Save your changes.
Alternatively, to remove the restrictions entirely, click the closed padlock icon and Save. The task will no longer be restricted and the Restrictions button will have an open padlock again.