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AroFlo's Supplier Connect feature allows you to place orders directly with Reece Group companies (i.e. Reece, Actrol, Metalflex) via the Purchase Order screen. Over time, more suppliers will be added.

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Set up Supplier Connect

To enable the Send to Supplier button on the Purchase Order screen (see image above):

  • configure the Supplier Connect settings on both the supplier card and supplier location card for each supplier
  • create Locations for each supplier branch you use (or use AroFlo's pre-set locations).

The following sections explain how.

Configure Supplier Connect

  1. Go to Manage > Suppliers > Select Supplier.
  2. Click the Supplier Connect tab.

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  3. Select the Supplier from the drop-down list.
  4. Optional: Click the (cog) icon and enter a default email address or mobile phone number to which the supplier can send notifications, if required.
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    You can override the default notification settings on a particular purchase order, if you need to.

  5. Click Save.


Create Supplier Branch Locations

  1. Go to Manage > Suppliers > Select Supplier.
  2. On the View sub-menu, click Locations.


  3. Click Create Location, then do either of the following:

    1. complete the address details and Save, or

    2. click Select Prebuilt Supplier Locations, find your preferred location(s), and click Save Location.

      If you've used one of our prebuilt supplier locations, you can skip the rest of this section, as the location code of your preferred supplier location will have been automatically entered. Likewise, if you used the  ( Select Prebuilt Supplier) button for creating Reece, Actrol or Metalflex as a supplier, the Supplier Connect Location Code will have been auto-filled.

  4. Click the new location you just created.

  5. Click the Supplier Connect tab.



  6. In the Location Code box, enter the supplier's location code.

  7. Click Save.

Place an Order Using Supplier Connect

Orders can be placed with suppliers directly from the purchase order screen via the Send to Supplier button. 

When an order is placed using Supplier Connect, it is immediately dispatched to the supplier's system for processing.

  1. Create a purchase order against a supplier and select a supplier location.

    If you've requested delivery of your order, the Location field is not required, as the supplier may dispatch goods from anywhere.

    If you're going to collect your order, enter a delivery time 2 hours from the current time, so the supplier has time to pick your order. If you've entered notification settings, you'll receive an email or SMS message when your order is ready to collect.


  2. Add line items using your preferred method.

    Verify Part Numbers

    The part numbers entered on the purchase order must be specific to the supplier to avoid delays in processing your order. Using the Supplier Catalogues function guarantees that your part numbers are correct, as they are selected and imported to AroFlo directly from the supplier's own website.

    To use Supplier Connect, you must have set up the Supplier Catalogues function, even if you don't use it to select items and add them to AroFlo. 

  3. Click Save.
  4. When you're ready to place the order, click  Send to Supplier.

     
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  5. Check that the details are correct, then click Place Order. If changes are required, click Cancel to return to the purchase order screen.

      

A banner will appear at the top of the purchase order, indicating that it has been sent successfully, and the date and time it was sent. Once the order has been sent, the Send to Supplier button disappears; however, the purchase order remains editable. This is handy if you need to add costs later, such as freight.


A red banner will appear if the required Supplier Connect settings are missing or invalid.



Important

AroFlo can facilitate the placement of orders with suppliers; however, processing and shipment of orders are the supplier's responsibility. You will need to contact the supplier directly for order status, delivery information and order cancellations.

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