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Payments made to suppliers can be recorded against each purchase order to help you keep track of payments applied to date and balance due.

This can be done manually or posted from a supported accounting package via an integration link.

Click here to see if your accounting package supports two-way transfer of supplier payments.

To add a payment manually:

  1. Open the purchase order.
  2. Click Add Payment.
  3. Select a Payment Method.
  4. Enter the Date Paid
  5. Enter the payment amount.
  6. Enter a reference and any notes (optional).
  7. Select an Account Code (if posting to your accounting package).
  8. Click Save.

Edit payment history

Once a payment has been recorded, you can edit or delete the payment record if needed.

If the payment has already been sent to your accounting package, any changes you make to the payment will not be automatically reflected in your accounting package.


  1. Click History.
  2. Select the payment record.
  3. Click Edit Payment.

  4. Make your changes to the payment details, or click Delete to remove the payment record.
  5. Click Save.


If a payment has already been sent to your accounting package, you will need to move the payment back to 'In Progress' or 'Pending Approval' before you can edit or delete the payment.

  1. Click History.
  2. Select the payment record.
  3. Click Edit Payment.
  4. Change the Status to 'In Progress' or 'Pending Approval'.
  5. Click Save.
  6. To edit or delete the payment, follow steps 2 - 5 above.