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If your business sells common inventory, you can set flexible pricing options using the Pricing Tab.

The Pricing tab is used to record the actual cost of the item, set the sell value and set stock alert levels for replenishment.

Item cost

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Cost SettingDescription
CostUsed to record the true cost of the item, i.e. what you paid for it.

Calculated Cost Type:

This field takes figures from your purchase orders and uses them as a basis for your markup calculations. You can choose from:

  • Max: The maximum you've ever paid for the item.
  • Avg: The average of all the prices you've paid for the item over the past 12 months.
  • Last: The most recent price you've paid for the item.
  • Set: This allows you to manually enter a set cost for the item.
  • --- This setting disables the Calculated Cost Type function.

Sell pricing

The Sell area allows you to set up either simple pricing or detailed pricing for an item.

Simple pricing

Simple pricing is used to apply the same Sell price settings across Quotes, Tasks and Invoices.

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Default Markup Type SettingDescription
Not SetThis is the default. If you leave this option in place, the item markup will be determined by the Business Unit markup.

Cost + Markup

Used to set a markup (%) which is applied to the Cost to calculate the Sell price.

Calculated Cost Type (Max, Avg, Last, Set) + Markup

Used to set a markup (%) which is applied to the nominated Calculated Cost Type to calculate the Sell price.

SellUsed to set a fixed sell or 'list' price, such as RRP. A sell price has no direct link to the Cost or Calculated Cost.

The Markup % and Sell values are linked. Changing one will re-calculate the other.

You can unlink the Markup % from the Sell value by un-ticking the Lock Pricing to Default Markup Type box.

Example: Setting a Cost price of $100, you could specify a Markup % of 25% (giving $125) when markup % is used, or an unrelated RRP such as $300 when Sell price is used.

You can then set Client Default Markups to charge one client based on the Markup % and another based on the Sell price.

Detailed pricing

Detailed pricing allows you to configure different price settings on Quotes, Tasks and Invoices. This is useful when you want to sell an inventory item for a different price in each scenario.

For example, with higher value items you may wish to apply different price settings based upon your business scenario:

  • Quote: Use Cost + Markup on a quote when you get special pricing for larger quoted work.
  • Task: Use Average Cost + Markup for standard do-and-charge work.
  • Invoice: Use fixed Sell when you sell items across the counter at a set RRP amount.

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Default Markup Type

Quote pricing is applied when adding material items to a quote based on one of the following settings (as explained in Simple Pricing above):

  • Cost + Markup
  • Calculated Cost Type (Max, Avg, Last, Set) + Markup
  • Sell
  • Not Set

    If quoted material items are added to a task, the same quote pricing will apply when an invoice is generated from the task.

UR / Lab

If you quote for labour with a UR (Unit Rate), you can enter the value for this item here. UR is the time taken (in hours) to install this material item. This UR value is automatically added to a quote when you select the item.

Lab Line MarkupIf you add a percentage markup to labour, this can be entered here. This markup is automatically added to a quote when you select the item.
Used to set a different Sell price which is applied to inventory items booked on a task, and which are included in part/final invoices generated from the task.
Used to set a different Sell price which is applied to inventory items that are added directly to an invoice (not included on the task), such as a part or final task invoice or counter sale invoice.

A quicker way to edit Sell Price

The Sell Price set in the process above is shown in the Manage > Inventory views, (e.g. when you search for the item in inventory).

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If the inventory item is set to use Sell pricing, you can edit the sell price directly within the inventory list.

If the inventory item is set to use Cost + Markup or Calculated Cost Type + Markup, the sell price will be greyed out in the inventory list. In this case, you will need to edit the Cost (ex) or Calculated Cost (ex) fields in order to update the sell price.

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Feature access

Parts of this feature are included in AroFlo Go.