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Good to know

  • Locked timesheets: If a user's timesheet has been approved for the day or week, you will not be able to edit any events for that day/week. See Timesheets for more information.
  • Event Invites: If you've sent an event invite for the schedule you want to edit, AroFlo will prompt you to send an updated event invite once you've changed the schedule. Click OK to do so.

Change the schedule time

You can easily change the time of a schedule you have already created. This can be achieved in two ways:

From the calendar view

  1. In your calendar, click the schedule and drag it to the new start time.
  2. If you need to change the finish time, click the = sign at the bottom of the schedule and drag it up or down to the new finish time.

Group Schedules

If changing the time of a group schedule, you will notice that the groups move together to the new time. This means you don't have to move each schedule individually.

From the schedule window

  1. In your calendar, click on the schedule to open the schedule window.
  2. Click in the start/finish time field and either select a new time from the drop-down list, or type in the new time.

    For a group schedule: click the Single Start, Finish, Note checkbox to copy the new time to all resources within the group. This saves you from having to change them individually.

  3. Click Done to save your changes and update the calendar.

Change the schedule date

You can easily change the date of a schedule you have already created. This can be achieved in two ways:

From the calendar view

In your calendar, simply click and drag the schedule to a new date.

Group Schedules

If changing the time of a group schedule, you will notice that the groups move together to the new time. This means you don't have to move each schedule individually.


From the schedule window

  1. In your calendar, click on the schedule to open the schedule window.
  2. Click  (calendar icon) to open the date picker.
  3. You can click on one day, click and drag to select several days or weeks in a row, or hold down the Control key (or Command on Mac) on your keyboard and select several non-consecutive days.
  4. Click  (calendar icon) to close.
  5. Click Done to save your changes and update the calendar.

Change the scheduled resource

You can easily change the resources of a schedule you have already created. This can be achieved in two ways:

From the calendar view

In the calendar resource view, simply click and drag the schedule from the current resource to the new resource.

When changing the resource in this way, be sure to move the schedule to a new resource within the same day, or you will change the date as well as the resource.


From the schedule window

  1. In your calendar, click on the schedule to open the schedule window.
  2. Either double-click the scheduled resource's name, or click  (two people icon) > Add Users to open the Search Users window.
  3. You can add or remove as many resources as you like by clicking the checkboxes.
  4. Click x to close the Search Users window.
  5. Click Done to save your changes and update the calendar.

Add schedule notes

Schedule notes are used to communicate information to the scheduled resource before they attend a job or an ad-hoc event. These notes appear on the resource's scheduled task list within AroFlo Field, and are the first thing they see before opening the task or event. 

  1. In your calendar, click on the schedule to open the schedule window.
  2. Click in the empty rectangular box next to the start/finish times for the scheduled resource.
  3. Type in the schedule note e.g. 'call before attending', 'access via the side entrance', 'collect keys from office', etc.
  4. Check the Single Start, Finish, Note checkbox if you would like the note to appear for all resources within the group schedule.
  5. Click Done to save your changes and update the calendar.

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Feature access

Parts of this feature are included in AroFloGo.

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