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AroFlo's integrated inventory system is designed to keep track of stock held by multiple resources or in multiple storage locations.

To access your inventory, go to Manage > Inventory.

Add a category

Categories are used to organise your inventory and make it easier for users to find the items they need. You can create as many categories as required, including sub-categories. See Manage Categories for more information.

To add a new category:

  1. On the Inventory tab, click (Add New Inventory Category).
  2. Enter the category name.
  3. Click (Save).

If you have multiple sub-category levels and/or categories with long names, click the small arrow  on the category slider to expand the view, or drag the bar across  with the mouse.

Add items

New items can be added to a category at any time. When you create a new category, you will have the option to add inventory items individually or bulk upload inventory items from a spreadsheet. Existing categories only allow items to be added individually, however, you can easily move uploaded items from one category to another.

  1. Click Add Inventory Item

    Bulk upload inventory items

    The Bulk Upload Inventory Items feature allows you to copy and paste up to 300 items from a spreadsheet (.CSV format) directly into AroFlo.

    Alternatively, the Bulk Data Import tool gives you even more functionality and can import inventory items across multiple categories and even allows you to make updates to your inventory e.g. pricing.

  2. Complete the fields as described in the table below.


     

    Field/Section

    Description

    Part No.

    Assign your own or a preferred supplier's part number. (Searchable)

    Description*

    This is the primary identifier of the item. (*Required field) (Searchable)

    Manufacturer

    Used to record the manufacturer / producer.

    Identifier

    Used to record a secondary identifier such as a warehouse or storage location number.

    Unit Type

    Select the unit type that item is consumed/sold.

    QuantityEnter current quantity of stock on hand.
    Assign ToAssign current stock to a user or customer holder.
    SOR Item Checkbox
    Used to flag the item as an SOR item for flat rate items/fixed price quotes. 
    Purchase Unit of Measure

    Enter the quantity of items as purchased ie: 1 = single unit, 10 = box of 10

    Quantity x Purchase UOM = Total units

    For example, if you have 1 roll of cable that is 600 metres in total in stock, this would be recorded as follows:

    Unit Type = Metres, Quantity = 1, Purchasing UOM = 600.

    Purchasing UOM accepts up to 4 decimal places. ie. 1.5111

    Allocations Used for setting unique account codes (for accounting integration purposes), tax codes and tracking centres that are allocated when the item is added to a quote, task, purchase order or invoice. See Allocations for more information.


  3. Once fields above are completed, click the Pricing tab and enter the unit cost (ex GST).

    For more information about cost pricing and instructions on how to set the item's sell price, see Inventory pricing.

     

  4. Click Save.

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Feature access

Parts of this feature are included in AroFlo Go.

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