Blog from May, 2020

You need to be using permission groups to access this feature.

AroFlo now includes timesheet integration with MYOB AccountRight (Plus or Premier).

  • Reduce manual entry during pay runs. Send verified timesheets from AroFlo to MYOB AccountRight.
  • Send overhead hours (like personal leave, annual leave and RDOs).
  • Send productive hours for those paid by the hour (like contractors and casuals).

Learn more below.

Timesheets to MYOB

Learn more

Regards,
Team AroFlo

You need to be using permission groups to access this feature.

We've introduced the ability to update your quote line items based on your latest inventory pricing.

This will save you time if you use quote templates but your inventory pricing is frequently updated, or if you've been working on a quote for a while but your inventory pricing has changed since the quote was first built.

Update Inventory Pricing on Quotes

This function is available on both simple and detailed quotes.

Regards,
Team AroFlo

Introducing Driver IDs
You need to be using AroPoint GPS to access this feature.

Use RFID tags as a way of tracking drivers

If you're an AroPoint GPS customer and you want the functionality to be able to track driver history, our latest feature - Driver IDs - may be a good fit for you.

With Driver IDs, drivers use an RFID tag to 'tap on' to a vehicle to register that they are driving it. This will also link the asset to the user for that period. In addition, there will be a few ways you'll be able to view driver history.

Driver IDs

Regards,
Team AroFlo

Field users will now see three new icons in their timesheet entries: 

  • padlock: locked indicates that the timesheet has been signed off for the day
  • signature icon: bold indicates that the weekly timesheet has been approved
  • shield: green indicates that the weekly timesheet has been verified.

If any of these symbols is active, the edit button (pencil icon) will not display, as entries are locked. These new icons will let staff know the status of their daily and weekly timesheets.

FIELD IMAGE

Regards,
Team AroFlo

Our Developers are always working on AroFlo to improve its performance for your business. The Nuts & Bolts Update gives you a round-up of recent small but important enhancements.

Field: Compliance Forms Required

We've made it clearer when compliance forms are required prior to starting a task.

Learn more about Required Compliance Forms.

Report Filters

We've added some quote-specific information filters to both the Quotes and Tasks reports.

Quotes report

The following filters have been added:

  • Date Accepted

  • Accepted by
  • Date Expired

  • Quote Acceptance Status

Tasks report

The following filters have been added:

  • Quote Date Accepted
  • Quote Accepted By

  • Quote Date Expired
  • Quote Acceptance Status

Learn more about Reports.

Report Fields

Quotes report

The following fields have been added:

  • Organisation Name

  • Parent Organisation Name

These will come in handy if you have multiple business units and need to know which quote belongs to which business unit.

Learn more about Reports.

You need to be using permission groups to access this feature.


Folders are now available in the Documents and Photos tab on the Task Worksheet and Quote Worksheet.

Use folders to keep your jobs organised and quickly find the files you need.

OFFICE IMAGE

Regards,
Team AroFlo

Introducing Bills

In January, we announced some changes coming to the way purchase orders will function and the introduction of a new feature called Bills. Due to the unexpected pressures of COVID-19, we decided to postpone these changes to enable you to focus on your business during these uncertain times. Now that we are gradually returning to normal life, we aim to roll out this functionality in the coming weeks.

What's changing

You will soon have separate records for your purchase orders and supplier invoices:

  • The original purchase order, which will reflect what you actually ordered and at what price
  • The supplier invoice, which will be your record of how much you owe the supplier. This will be created in AroFlo as a Bill and will be linked to the purchase order.

Watch our short introductory video to the feature:

Purchase Order vs Bill

Regards,
Team AroFlo

Office: Include supplier custom fields when using Bulk Data Import tool

The next phase of our updates to the Bulk Data Import tool is live! We have now enabled custom fields to be added to suppliers when importing in bulk.

Note that this is currently available for creating new suppliers only and cannot be used for updating existing ones.

Bulk Upload custom fields on Suppliers

Regards,
Team AroFlo

Our Developers are always working on AroFlo to improve its performance for your business. The Nuts & Bolts Update gives you a round-up of recent small but important enhancements.

Bulk Import: Tasks

We've added the 'Assigned To' field for bulk uploading tasks. Use this for assigning a task to resources and/or business units.

Learn more about Bulk Data Import.

Learn more about Task Fields.

Email History: Show template name

When viewing a history of emails, you'll now be able to see the name of an email template, if one was used to compose the email.

This is helpful to see at a glance which templates are being used on a regular basis.

Learn more about Email History.

Message Board Expiry Date

You can now add an expiry date to messages you create via the Home screen's Message Board.

This is great for short-term notices or those that are time sensitive.

Learn more about the Message Board.

More options to search Periodics

When searching periodic tasks, you can now search by client name or task type, as well as by task name. Simply select the correct option from the added dropdown when typing in the search box.

Learn more about Periodic Tasks.

You need to be using permission groups to access this feature.

Start or stop your job timer via checklist items

Site Admins can now apply a Start Timer or Stop Timer option to checklist items, meaning Field staff need only complete their checklist items as usual to automatically start and stop the labour timer. 

It's one more way to streamline things for your staff.


Regards,
Team AroFlo

You need to be using permission groups to access this feature.

Does your workflow require daily timesheet approvals?

You can now sign off staff timesheets daily, using our new Approve EOD (end of day) feature. You'll see this button at the top of the Daily Timesheet screen in the Office interface, along with a couple of other changes we've made as part of a larger project we're working on to make timesheets and payroll easier.

Approve EOD Button

You will also see a new column in Task Labour entries called EOD Approved, which indicates that the day has been locked and no entries can be added, edited or deleted for that day.

EOD Approved Column

As with the weekly locking feature that we announced recently, once a timesheet has been signed off for the day, any documents and photos linked to a locked timesheet expense will become read only.

More coming soon

Within the coming days, we'll be expanding the Approve EOD feature to allow you to approve multiple users for a particular date range.


Regards,
Team AroFlo