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The timesheet section of AroFlo Field is used for recording non-productive time or non-billable expenses as an overhead cost to your business. When booking non-productive time, you can choose from a list of predefined overhead categories such as Annual Leave, Personal Leave, and Travel Time.

This predefined list of overheads is configured in Site Administration. If changes are required, please contact your Site Administrator.

Record non-productive time as overheads

Timesheet entries can be recorded in two ways:

  • Using the start / stop timer.

    This is like a stop watch. It can help you remember the time you started and provide an accurate timesheet entry. However, the timer must be started at the beginning of the event.

  • Using the fields under 'Timesheet > New Timesheet'.

    This can be used to create an entry at any time, including after the event.

Record an overhead using the start / stop timer

Start the timer

When you arrive at the event:

  1. Go to Menu > Timesheet.
  2. Click (Timer) on the top right of the header.
    The timer will start. Elapsed time will be displayed above the header.  

Stop the timer

Once you have finished at the event:

  1. Go to Menu > Timesheet.
  2. Click the elapsed time above the header.
  3. The Labour Timer window will open. Click Stop Timer.

Create an entry from the timer

You can preset any details below (like the overhead and note) while the timer is still running.

From the Labour Timer Window,  confirm the fields required for a timesheet entry:

  1. To add another resource (user) to the timesheet, tap + Add Users. Select them from the list. Only certain users can add resources.  

  2. The logged in user is automatically added to the timesheet. Confirm the default work type.  

  3. Confirm the Overhead.  

  4. If the timer is still running, click Stop Timer.
  5. Record a Tracking Centre  (optional), if they are used in your business.

  6. Record a Note (optional) - this is useful for recording supporting information such as the reason for taking leave.

  7. Tap Create Timesheet Entry.

    To cancel the timesheet entry and resume timing, click Cancel and close the window.

View all active start / stop timers

Managers, Supervisors (and those with the right permission) can also view active timers for other users.

  1. Go to Menu > Timesheet.
  2. Click Active Timers on the top right of the header.
    From here you can stop a timer, create timesheet entries or add other users to an active timer.

    Refer to the section above (Create an entry from the timer) for more information on the Labour Timer window.

    Click on the task name to open the task.

Record an entry using timesheet fields

  1. Go to Menu > Timesheet.
  2. Use the arrows, or the calendar button, to select a date. The system defaults to today's date, but entries can be backdated if needed.
  3. The logged in user is automatically added to the timesheet along with a default work type.

    What are work types?

    Work types are not only used to define the various labour rates your business charges for services, but are also used for calculating overtime such as time & a half or double time for payroll purposes. This list of work types may be filtered based on business unit or user settings. To view all work types, tap Show all at the bottom of the list.

  4. To add another resource to the timesheet, tap + Add Resource and select a resource from the list.

    Once added, resources can be removed from the timesheet by tapping (red X button).

  5. Select an overhead from the list.
  6. Enter time / hours using one of the following methods:

    Tap   (clock icon), select the hourminutesam/pm, then Ok.

    Simply tap the field and enter the time using the keypad on your device.

    You can set the current time by tapping  (alarm clock icon).

    If you don't want to record start / finish times, you can simply enter the total hours worked.

  7. Record a Note (optional) - this is useful for recording supporting information such as the reason for taking annual leave or personal leave.
  8. Tracking Centre (if configured) - this field will auto-populate with a default tracking centre, which can be used for reporting purposes.
  9. Tap Save.

Conflicting time entries

When you save a timesheet, the system will check if the Start or Finish times conflict with any existing time entries. If they do, you will see a red error message appear at the top of the screen,  indicating there are overlapping timesheets. You will need to amend the start / finish times before saving again.

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Feature access

Parts of this feature are included in AroFloGo.

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