AroFlo allows your clients to pay on the spot using a range of payment options, including online payment gateways which your Site Administrator can set up. When AroFlo is connected to a payment gateway, it effectively turns any mobile device into a fast, secure, and convenient card processor.
For your regular clients, AroFlo lets you store payment types, saving both you and your clients time with each payment they make.
Invoicing in AroFlo Field is an optional feature that requires additional permissions to be enabled for individual users. Contact your Site Administrator for assistance.
Add a payment
From the invoice, scroll down to the Payments section
Tap Add/View Payments
Tap Add Payment
Select a Payment Method:
For cash payments, simply alter any fields necessary and tap Save.
To accept a credit card payment:
Select either AMEX, Mastercard or Visa.
If you select a payment method that has a surcharge applied, the surcharge amount will appear below the Amount field, and the Total Amount field will include the surcharge.
Alter the Date Paid and Amount fields, if necessary.
Select a Payment Gateway.
Select None to record a credit card payment taken outside of AroFlo, e.g. via an EFTPOS device.
Enter the Credit Card Number, Expiry Date, CVV,and Name on Card.
Stored Payment Types
You can store payment details for your regular clients, so that you don't have to ask for them each time. To process a credit card payment for one of these clients, simply select the correct details from the Stored Credit Card Types dropdown.
Optional: Enter a Reference, and alter any of the remaining fields as necessary.
Tap Save and Charge.
To record payment by cheque, simply alter any fields necessary, enter a Cheque Number, and tap Save.
To record payment by direct deposit:
Alter the Date Paid and Amount fields as necessary.
Complete the Bank Name, Branch Name, Account Name, BSB,and Account Number fields, as necessary. In the Stored Direct Debit Types field, tap the dropdown and choose from the listed direct debit types.
Stored Payment Types
You can store payment details for your regular clients, so that you don't have to ask for them each time. To process a direct debit payment for one of these clients, simply select the correct details from the Stored Direct Debit Types dropdown. To enter direct debit details that have not been stored for the client, select New Direct Debit and complete all the fields.
Alter any of the remaining fields as necessary and tap Save.
Adjust the auto-filled Amount (current balance due) if required.
Enter notes (optional).
Making a payment via Square
When recording a payment using Square as the payment gateway, the Save button will change to Save and Open Square App to allow you to lodge the payment using your Square linked card reader via the app.
Android or iOS only
This will only work if using an Android or iOS device, and that you're not using a private browsing or incognito window. If using AroFlo Field on another device type, you'll receive a popup notification.
Edit payment details
All payments recorded against the invoice are listed on the Invoice Payments screen.
To view or edit payment details, tap the (pencil icon) beside the payment you want to alter. Make your changes and tap Save.
View payment gateway receipt
When a credit card transaction has been processed, you will see 'Successful Purchase' at the top of the screen. Failed transactions will show 'Unable to process the purchase transaction' and you will need to correct the details before trying again.
To view the payment gateway receipt, tap the (pencil icon) on the payment record.