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The table below provides an overview of the site admin settings that control the behaviour of purchase orders.

Click the blue links on the left to access full instructions for each setting.

SettingDescription
Print/Email DefaultsSet up a default layouts, email templates and default email addresses for purchase orders.
Disable 'Qty Used' field for ad hoc items only on task when item is on a pending/processed purchase orderCheck this box if you want to disable the quantity used field on ad hoc items in Task Materials to prevent changes to ad hoc material costs allocated to a job if the purchase order is 'Pending' or 'Processed'.
Automatically add new items to task

Check this box if you want purchase order items and costs to be automatically added to Task Materials.

If this option is disabled, purchase order items will be displayed in Task Materials with a quantity used value of zero (no costs allocated to the job).

Verify line items before Purchase Order status can be changedCheck this box if verification of line items on orders is required before processing to your accounting package.
Use Tax Inclusive PricingSet the default tax status for all your purchase orders to 'Tax Inclusive'.
Default Purchase Order Note RestrictionsSet the defaults for who has access to purchase order notes.
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