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Integration Entities with Xero External Integration include some additional settings. These include options for payroll integration and invoice field mappings.

To access these, go to Site Administration > Integration > Integration Entities.

Xero Settings

Invoice Status

Set the status of the invoice, as it will appear in Xero.

Sending invoice updates to Xero

To allow invoice changes to be sent to Xero, we recommend setting the status to 'Authorised'. Otherwise you will receive an error if the invoice already exists in Xero. Learn more.


SettingInvoice Status in Xero
DRAFTDraft
SUBMITTEDAwaiting Approval
AUTHORISEDAwaiting Payment

Mark Invoices as Sent

Set if the invoice has been sent, as it will appear in Xero.

Check the Mark Invoices as Sent checkbox to ensure your invoices appear as sent in Xero. This way, Xero will automatically send email reminders if payment is not received by the due date.

Payroll Access

Payroll Access is required for AroFlo to send timesheets to Xero.

Field Mappings

AroFlo allows the Xero Supplier Invoices Description  and Invoices Reference fields to be edited and customised, so you can control what information is sent into Xero as part of the integration.


Under Field Mappings, click Select Fields:

Fields that can be included in the Supplier Invoices Description are:

  • Invoice No
  • Order No
  • Job Number.

The fields that can be included as part of the Invoices Reference are:

  • CustON
  • Job Number
  • Ref Number
  • Project Number
  • Task.

Check the Mark Invoices as Sent checkbox to ensure your invoices appear as sent in Xero. This way, Xero will automatically send email reminders if payment is not received by the due date.