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Timesheet Integration allows you to send AroFlo timesheets to your accounting package for use with payroll.

  • Reduce manual entry during pay runs. Send verified timesheets from AroFlo. 
  • Send overhead records (like sick leave and annual leave) as approved leave.
  • Send productive hours for users paid by the hour (like contractors and casuals). 

Supported accounting packages:

Timesheet Integration is available with:

  • Xero.
  • MYOB AccountRight Live (Plus or Premier)


Map Users, Work Types and Overheads

Note for Xero Integrations

AroFlo requires Xero payroll access to see Xero employees and payroll pay items (Earning types and Leave types).

Before you can post timesheets, you need to ensure that you map your users, work types and overheads. If any of these do not exist in your accounting package, the timesheet will fail to post across.

The process is very similar for all three areas. First access the Integration Menu via  Site Administration > Integration.



User Setup

  1. Click the User Setup tab. A list of AroFlo Users will appear on the left.
  2. Click Get (Accounting Package) Users on the right. This returns a list of employees from the accounting package.

  3. Find the corresponding AroFlo user and accounting package employee. Drag and drop the employee to the AroFlo user.

    You can also try the Auto Map feature to save time.

  4. Repeat the process for all required users.
  5. Click Save.

 

Work Type Setup

  1. Click the Work Type Setup tab.
  2. Click Get (Accounting Package) Work Types. This returns results from the accounting package.

    Xero will display Pay Items (Earnings)

    MYOB will display Payroll Categories

  3. Drag and drop the (Accounting Package) Work Type to the AroFlo Work Type.

  4. Repeat the process for all required Work Types.
  5. Click Save.

 

Overhead Setup

  1. Click the Overhead Setup tab.
  2. Click Get (Accounting Package) Overheads. This returns results from the accounting package.

    Xero will display Pay Items (Earnings and Leave)

    MYOB will display Payroll Categories

  3. Drag and drop the (Accounting Package) Overhead to the AroFlo Overhead.

    Expense based overheads

    Timesheet expense based overheads can also be sent to the accounting package. You will need to map the overhead expense type to a Xero pay item or MYOB category.

  4. Repeat the process for all required Overheads.
  5. Click Save.

 

Tracking Centre Setup (Xero only)

This is only required if you have Timesheet Tracking Categories set up in Xero.

The Tracking Centre Setup tab will only appear if required.

  1. Click the Tracking Centre Setup tab.
  2. Click Get (Accounting Package) Tracking Centres. This returns results from the accounting package.

  3. Drag and drop the (Accounting Package) Tracking Centre to the AroFlo Tracking Centre.

  4. Repeat the process for all required Tracking Centres.
  5. Click Save.

 

Sending timesheets to the accounting package

To see timesheets that are ready to be sent:

  1. Click the Sync Data with (Accounting Package) tab.
  2. Click the Timesheets tab.

Timesheet Entries shown

Gaps between billable hours

If you need each person's daily timesheet to show the standard number of working hours, even if their billable hours for the day are fewer than that, you can set up a timesheet condition to automatically apply the overhead of your choice to any gaps between billable hours.

Learn more about posting entries in Using Cloud-Based Integration.


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Feature access

Parts of this feature are included in AroFlo Go .

Contact our support team.